Workflow automation
Business process automation for companies where people still copy data between email, spreadsheets, accounting and the CRM. We connect those tools so orders, invoices, reminders and updates move on their own, and we watch them so a broken one gets noticed.
- one-time, plus from 25 EUR a month
- 250-1,000 EUR
- to launch
- 2-3 weeks
- the automations, from final payment
- Yours
Sounds familiar?
- An order arrives by email, and someone types it into the spreadsheet and then into accounting.
- Invoices are created by hand from the same data that is already in the CRM.
- Payment reminders go to everyone, including people who already paid.
- When a customer changes something, three systems have to be updated separately.
- Someone built an automation once, it stopped working, and nobody noticed for two weeks.
What we build
- 01
Connections between your tools
Email, spreadsheets, accounting, CRM, webshop and banks pass data to each other, so each fact is entered once. Example: a new order in your Shopify store triggers a webhook, and the automation emails the customer, creates a fiscalized invoice and adds the customer to Airtable or a Google Sheet.
- 02
Document and email handling
Incoming orders, invoices and requests are read, sorted and entered where they belong. Anything unclear goes to a person.
- 03
Reminders and updates
Payment reminders, status messages and follow-ups sent at the right moment, and only to the people they concern.
- 04
Bank statement matching
Statements are read and matched to orders or bookings, so nobody reconciles payments by hand.
- 05
n8n, and Laravel where n8n does not fit
We use n8n where it fits. When it does not, for example when there is no webhook trigger, jobs must run at set times, or the data needs its own database and dashboard, we build the automation in Laravel with queues, a scheduler, a SQL database and a dashboard.
- 06
Monitoring and running costs
We notice when an automation fails and fix it, instead of you finding out from a missing invoice. Hosting and monitoring cost from about 25 EUR a month, and some automations need no monthly fee at all.
Examples from our work
All case studies- Story Travel
VibeCRM
30,000+customers recovered from the old system
Bank statements from two banks are read every day and matched to bookings automatically. Reminders go only to the travellers who still owe, not to the lead traveller of a group.
Read the case study - Milan, Italy · 2025-2026
Arke
ERP modules in Go with Temporal, a tool for workflows that run for a long time and have to survive restarts and failures. We bring the same approach to automations that outgrow a simple tool.
Read the summary
When you don’t need us
If a ready-made Zapier or Make recipe already does what you need, use it. It is cheaper than anything we would build, and you can set it up in an afternoon. The same goes for a connector between your accounting program and your webshop. We are worth a call when the process has several steps, rules that are specific to your company, or data that has to be right every time. We will tell you in the first call which case you are in.
How a project runs
- 1
First call
30 minutes, free. You describe the process and the tools involved; we tell you whether it needs us or a ready-made connector.
- 2
Design
We map each step, the systems it touches and what happens when something goes wrong, before we quote.
- 3
Fixed price and timeline
Based on the design, so the scope is clear on both sides. If the build takes longer than we estimated, that is on us; changes you ask for later are quoted separately.
- 4
Build
Weekly demos. AI coding agents write much of the code; a senior engineer designs the system and reviews every change.
- 5
Launch and support
8-hour response time and 99.5% uptime as standard. Bug fixes are free, and up to 2 hours of small changes a month are included. Ongoing maintenance and monitoring are available as a monthly plan.
Price, timeline, ownership
- Price
- 250-1,000 EUR
- 250-1,000 EUR one-time, plus a small monthly fee from about 25 EUR for hosting and monitoring. Some automations need no monthly fee.
- Timeline
- 2-3 weeks
- Usually 2 to 3 weeks from the first call to launch.
- Ownership
- Yours
- The code and workflows we write for you are yours from the final payment: host them anywhere, or hand them to another developer. Products we maintain for several clients, like VibeCRM, are licensed instead.
- Hosting
- Germany
- Hetzner servers in Germany, or your own infrastructure.
Questions about workflow automation
Yes, where it fits. When it does not, because there is no webhook trigger, jobs must run at set times or the data needs its own database and dashboard, we build the automation in Laravel with queues, a scheduler and a SQL database.
An automation costs 250-1,000 EUR one-time, plus a small monthly fee from about 25 EUR for hosting and monitoring. Some automations need no monthly fee at all.
If a ready-made Zapier or Make recipe does the job, it is enough and cheaper. We help when the process has several steps, company-specific rules or data that must be exact. We will say which in the first call.
Usually a small one, from about 25 EUR a month for hosting and monitoring. Some automations have none: we deploy them inside your Google Workspace and they just run there. Google Workspace plans include AI usage, so an automation that uses AI can cost virtually nothing extra to run if you already pay for Workspace.
Email, spreadsheets, accounting programs, CRMs, webshops, payment gateways and bank statements. For Croatian businesses that includes eRačun and fiskalizacija.
We monitor it, so we notice the failure and fix it. Standard support has an 8-hour response time, and anything the automation could not handle goes to a person instead of being lost.
You do, from the final payment. You can host them anywhere or hand them to another developer, so you are never tied to us. It is in the contract before we start.
Is someone in your company still retyping data?
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